Are you an entrepreneur looking for professional software to invoice your customers? The only downside is that your company has a tight budget and you don't want to invest in a paid solution yet. The good news is that in 2023, it is quite easy to find free AND effective invoicing software! Depending on your needs, there are indeed many tools offering a wide range of features. Whether you are looking for a simple invoice template to fill out or a more complete solution to assist you in your business management and accounting, there is everything!
To facilitate your search, we have listed here the 12
best free invoicing software available on the market. Discover our selection
now!
How
to choose invoicing software?
If you have already started your research, you may
feel a little lost in front of the vast choice of quote and invoice tools on
the market. Especially if you want free invoicing software, because who says
free also says to cross out some of the advantages of more complete software.
So what should you watch first?
Ease
of use
First of all, for this type of software, ease of
handling is generally at the heart of the priorities. The idea is to go quickly
and to the essential in order to save time on administrative management.
Therefore, favor interfaces that are clear, intuitive and easy to master. The
presence of responsive and available customer support is also a big plus when
needed.
Online
accessibility
Today, online software, known as SaaS, is multiplying
and offers a huge advantage over downloadable software. Running on the Cloud,
they are accessible everywhere, from any digital medium (smartphone, tablet,
etc.). Your data is stored on secure servers, which reduces the risk of loss.
Commercial
follow-up
Invoicing does not stop at the creation of quotes and
invoices, and several tools can help you better manage your business on a daily
basis. Accounting, monitoring of commercial activity, catalog of products and
services, management of customers and suppliers, editing of additional
administrative documents... Do not hesitate to decipher the additional features
offered.
Adapted
features
Finally, depending on your profession, specialized
features can be very useful. Building craftsmen can, for example, turn to site
monitoring and margin calculation, as offered by the Obat invoicing software.
Doctors and other health professionals, for their part, will favor online
appointment management and automatic processing of medical forms.
To find your free invoicing software, the easiest way
is to make a list of your current needs. Also think about your constraints
according to your professional situation
Does your self-employed activity only represent a few
hours of work per month? So go to the simplest and most basic: the idea is to
save time, not waste it!
Are you the head of a small or medium-sized business
with several employees? Then prefer more complete solutions, offering
commercial support and additional options.
Top
12 Best Free Invoicing Software in 2023
Let's now move on to our selection of the 12 best free
invoicing software of 2023. Between performance, practicality, compliance and
ease of use, each of these tools stands out in its own way.
Invoice.net
Let's start with invoice.net, created by the freelancing
site Codeur.com. It is therefore logical that this free invoicing software is
aimed at freelancers and self-employed workers. It works online and has the
advantage of being certified in accordance with the VAT anti-fraud law. A point
that is always reassuring, even if you are not concerned!
After a quick registration, Facture.net offers you to
create quotes and invoices that you can then export in different formats. It
has a small CRM function, not very advanced but appreciable to facilitate
commercial monitoring.
Customer and activity management (appointments,
emails, etc.) are therefore part of its functionalities. It also stands out
with the “business opportunities” function. This allows you to analyze your
forecast turnover by noting the potential contracts, the associated amount in €
and the % probability of winning the contract.
A simple and easy-to-use tool, which according to its
creators will always be free. Note however that with the exception of an FAQ on
the site, there is no customer service.
Kolirys
Accessible online and certified compliant, Kolirys is
an estimate and invoice softwarefree edited by the Lyon-based web agency
Lensscape FR. It includes all the classic functions, such as generating
invoices, quotes and credit notes, sending documents by email and creating
customer files.
It also allows the calculation of monthly social
charges according to the turnover generated and the legal status. It is also
equipped with a planning function and quite practical task list to better
organize yourself professionally.
Finally, it has a catalog of optional extensions for
those who wish to complete the software, including a contract generator or the
analysis of detailed statistics. If you are a healthcare professional, you will
find an online appointment booking module for your patients.
Tiime
Tiime was born in 2015 with a simple objective: to
simplify the daily life of entrepreneurs. Indeed, the solution was created by
entrepreneurs / accountants to meet their need for ease of invoicing.
Simple and 100% free, Tiime is used by more than
100,000 entrepreneurs. The solution offers features such as the creation and
unlimited sending of invoices and quotes, real-time monitoring of payments and
customer reminders in 2 clicks, personalization in your image, up-to-date
compliant legal notices, reconciliation automatic banking, a tracking
dashboard, discounts and deposits and payments via Stripe & Gocardless.
In order to be able to invoice everywhere, all the
time, the solution is available in web and mobile version on the Apple and
Google stores with a rating of 4.8/5 = thank you customer support!
Zervant
Created in 2010 by its Finnish founders, Zervant
professional software is now present throughout the European market. Its
customer support is also available in 5 languages! Known for its great ease of
use, it is intended to be as intuitive as possible.
Although it also has a premium version, the free
account is still quite interesting. It allows unlimited invoicing and the
construction of a customer/product database. You will also have access to
activity monitoring through the generation of sales reports, accounting export
and notifications of late payment.
And if you ever feel the need to step up a gear, you
can always upgrade to Zervant's premium solution!
Henry
Impossible not to mention Henrir in this top, one of
the most popular free invoicing software on the market! Developed in 2016 by
the Rivalis group, it is aimed at the self-employed and at VSEs and SMEs who do
not necessarily have the means to afford a professional solution.
Complete and scalable, this SaaS tool offers around 40
modules, including the creation of invoices and quotes with mandatory
information, the follow-up of unpaid bills and even a management tool with a
view of its activity.
It has no usage limits, and, unlike many freeware, its
freeness does not depend on advertising. In fact, he is paid through various
options and additional paid modules, such as downloading documents to his
computer or online payment by credit card.
If the customizable dashboard on the home page is
appreciable, although it can however be criticized for the lack of
intuitiveness and the complexity of its editing tool. In addition, it still
does not have a mobile application and its accounting functionality remains
very basic (you will not be able to edit a VAT declaration or manage your
suppliers).
Cestlo
We continue with Cestlo, another online invoicing
software that allows you to create a whole bunch of accounting documents for
free. It is intended mainly for the self-employed and small businesses such as
VSEs, SMEs, liberal professions, auto-entrepreneurs and craftsmen.
The principle is very simple: from the home page,
click on the “form” tab and choose between the following 3 options: create a
quote, create a voucher or create an invoice. Note that it is possible to
generate an invoice with or without VAT.
Then simply fill out the pre-designed form with your
billing information. Once your invoice is ready, select "create PDF
file" in the lower left corner of the form to export the document. And
voila ! If Cestlo is certainly not the most advanced and scalable software on
the market, it can be quite suitable for invoicing your first customers.
Kafeo
Unlike previous solutions, Kafeo is not accessible
online but must be downloaded directly to your computer. Rather intended for
individual entrepreneurs, all statuses or sectors combined (merchants,
craftsmen, liberals), it offers two versions, one free and one paid (79€ HT for
lifetime access with updates included).
Let it be said, the free version of Kafeo is very
basic. It is thus equipped with two main functionalities: the edition of
quotes/invoices and the management of contacts. The latter includes the
creation of files, their classification in different categories (customers,
prospects, partners, suppliers, etc.) and the centralization of exchanges.
As you would expect from downloadable software, the
interface is sorely lacking in modernity. However, if you are not comfortable
withec cloud solutions and prefer a tool to install, this may be an option to
dig into.
Sinao
We return to the online software side with Sinao, a
tool that is aimed at any type of entrepreneur: company, self-entrepreneur,
craftsman, VSE and SME.
Several types of subscription are available according
to your needs: free (free), start, standard and pro. The free formula is
limited to a single user, 5 purchases and 5 invoices per month (i.e. 60 per
year).
Sending by email and tracking payments are also
included in it. For functions such as bank synchronization, the creation of
situation invoices or purchase orders, it will however be necessary to go
through one of the paid versions.
We like its modern and worked design, where we feel a
real effort to make the user experience pleasant. According to user reviews,
Sinao's chat support is quite responsive, which is always a good point.
If you have few clients or are part-time, the free
version of this software may be a good option. If you are hesitant about the
choice of the formula, know that it is possible to test all the features thanks
to the free one-month trial.
Coover
Originally, Coover was an insurance broker for
businesses and the self-employed. In order to diversify its service offer, it
also provides various free professional tools, including an invoice generator.
The advantage is that there is no need to create an
account to use the generator. Simply go to the tool and a ready-to-fill invoice
template is displayed directly. This one is well done, simple yet professional
looking.
A few settings allow you to customize the lines:
presence or not of VAT, choice of the VAT rate to apply, variable rate or not,
unit and quantity columns, color of the boxes... A basic solution, but which
can be a good one. alternative to Excel or Word.
MyAE
myAE defines itself as free invoicing software for
micro-entrepreneurs. This SaaS solution offers a total of 3 subscription plans,
two of which are paid but very affordable compared to competitors (less than €10/month
for the premium offer).
With the standard version, you can edit as many
invoices and quotes as you want, manage your customers and suppliers and issue
reminders in the event of non-payment. It also includes the integration of
product/service catalogs and the analysis of turnover: a range of services
therefore respectable for a free offer.
On the other hand, you will not have access to
technical support, which can be problematic if needed. In addition, the
interface, which is very outdated, could really use a design overhaul.
Bonnefacture.com
With bonnefacture.com, the key word is simplicity.
Very basic, this free estimate and invoice software has the merit of going
straight to the point. Here, no fuss: as soon as you arrive on the home page,
you are offered to create the commercial document of your choice.
On the invoice side, you have 3 options: classic
invoice, invoice without VAT and invoice entered including VAT. Once on the
editing tool, all you have to do is fill in the corresponding boxes with your
billing information. You can then save it or download it directly.
Like Coover, you don't have to register to use the
tool. However, without registration, your data will not be kept. In addition,
no legal notices appear on the invoice: they will have to be added manually. So
watch out for omissions!
ClickInvoice
Finally, we end with Clicfacture, a free certified
invoicing software whose servers and customer service are located exclusively
in France. The FREE offer of clicfacture is rather limited: it is limited to 25
documents per year and to a single user, without VAT management.
To be reserved for small non-taxable structures and
self-entrepreneurs benefiting from the VAT exemption.
In addition, customer service is done by email only
and you will have the mention “clicfacture” displayed on your invoice. This
last point is not in itself a problem but can annoy some people. Apart from its
free version, ClicFacture also offers several formulas, ranging from 72€ to
150€/year, which is still really reasonable.
And that's it for this ranking of the 12 most powerful
tools on the market. Ideal for small budgets, free invoicing software allows
you to get started in entrepreneurship without investing hundreds of euros
immediately.
And once you feel more comfortable financially,
nothing prevents you from then opting for paid software, such as Quickbooks,
for example, which is an excellent option for independent entrepreneurs, VSEs
and small SMEs.
If you are a building tradesman, an estimate and
invoice software like Obat can be a real investment, very beneficial and
profitable for your company! With its features adapted to the construction
sector, it can save you a lot of time and money on a daily basis.