Top 5 Signs Your Business Needs an ERP

Do you use a magic spreadsheet or an ERP to run your business?


It continues to amaze me how many manufacturers, especially bespoke manufacturers, think they can still run their business using an Excel spreadsheet. While we can all agree that Excel is an important and powerful business tool, but running an entire manufacturing business from a single "magic" spreadsheet won't help you go faster.


As a custom manufacturer, you should know that ERPs are essential in today's complex manufacturing environment because they help you manage and improve all aspects of your business: ERPs give you complete visibility into everything of your business, help you deliver more jobs on time and improve your manufacturing processes. Just to name a few things that ERPs help you accomplish.


Getting the right ERP will help you stay in control of your business by using real-time data to connect your business from administration to production, allowing you to run your shop floor smoothly and optimize production throughput.


Not convinced yet?


Here are the top five signs that you need an ERP ASAP.


1. You don't use real-time data to run your operations


Real-time data is probably something you hear over and over again from ERP vendors, but it's really important. If you're running your workshop with data that isn't accurate or up-to-date, you'll always be behind, so to speak. It is essential to know the production processes, machines, work centers and product lines that operate at high quality levels, which is essential for the smooth running of the workshops and what you can only do if you have access to high quality data in real time.


Real-time data lets you know how your plant is actually performing and can alert you to a problem or bottleneck on your line to resolve the issue quickly. Real-time data can also help you plan your plant more efficiently and give you a better estimate of how long your shop will actually be working. You'll be better equipped to provide your customer with an accurate schedule on time, leaving you with much happier customers.


2. You constantly duplicate information


This is a big waste of time for many manufacturing companies. Instead of keeping information in a centralized, connected system, various spreadsheets and management systems are used to manage your business data. This means that your staff are constantly entering the same information into different spreadsheets and systems.


Not only does this waste time where your staff could be performing more productive tasks, but it's also an easy way to make mistakes creep into your data. Simple typos and human errors will inevitably occur when entering data. By constantly re-entering the same information, you create more chances of mistakes being made - and more chances of mistakes happening, because simple typos can be reproduced again.


Another way this type of record keeping harms manufacturing companies is by not having a single source of truth. If you use multiple spreadsheets and systems to keep track of your information, which one is accurate?


By using an ERP, you get a centralized, connected system for all your business data and information. Not only will you avoid wasting valuable time re-entering information into various systems, but your entire operations will be based on the same set of accurate data.


3. Your inventory control is out of control


Inventory management is about knowing what stock you have on hand, sitting on a shelf. However, unless your inventory management system is integrated with the rest of your organization, an inventory management system alone cannot effectively optimize your inventory.


An ERP integrates your inventory management with the rest of your operations, making it easier to track inventory across your organization. An ERP system gives your staff instant access to a centralized inventory database, updated in real time. This lets you know exactly what you can or cannot fill, what raw materials you actually have so hand and gives you the certainty that what is recorded in the database really corresponds to what is on your shelf, which makes not only a more efficient production, but accurate financial information as well.


An ERP system can save you time and money by eliminating the daunting task of manual inventory management processing. Say goodbye to tedious spreadsheet updates and real-time inventory updates, allowing you to spend less time on tedious manual entry and more time on other activities in your business. manufacturing company.


4. Your record keeping is out of control


If you want to be profitable and competitive, your plant must be operating at full capacity. But if you have poor record keeping and lack control over your resources, i.e. what your business has in terms of cash, raw materials, personnel and production capacity - you struggle to fully utilize your capacity and maximize your production throughput.


Without an overarching system that collects data, reports on your processes, and provides the big picture, how can you know exactly where you stand? Your business resources are what you use to keep your business running and you need to know where you are at all times.


One of the key aspects of ERPs is their ability to provide complete visibility and improve record keeping. An ERP gives you a bird's-eye view of your operations, letting you know how every aspect of your operations is going.


And with an ERP, what once took meticulous hours of data collection and reporting can be done automatically giving you a complete overview of your operations through real-time dashboards. You can use this information to know where you stand, to optimize production schedules, to maximize capacity and increase your production throughput.


5. You have poor customer service


Let's face it, your customers are everything. Without satisfied and happy customers, your business cannot exist. You have to keep your customers happy and keep them coming back to you to stay in business. Poor customer experience and poor customer service can be major obstacles to the success of your business.


How exactly can an ERP system help you deliver a better customer experience?


On the one hand, an ERP can help you provide your customers with more accurate quotes and timelines, and allow you to deliver more work on time, making them happier and more likely to use you again for another job. Accurate production planning, tighter inventory control, streamlined process planning, and distribution channel coordination enable manufacturers to improve on-time delivery, which is critical to maintaining customer satisfaction.


A good ERP will also include a customer relationship management feature, which will allow you to keep all your records and interactions with a customer in one place. You will be able to be better organized and easily know the status of each job you have for a client. You will also be able to deal with customer questions and requests faster and easier, and provide your customers with faster and better answers, improving your customer service and your relationship with your customers.



An ERP is an essential tool for your manufacturing business. If you don't have one, you need to get one as soon as possible. Want to see an ERP in action? Get a free demo of Genius ERP to see what it can do for you.

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